eVetting of Non Teaching Staff

Last updated: Fri, Apr 27th, 2018 2:35:13 pm

ACCS is the authorised body for administrating Garda Vetting of all relevant non teaching staff -Secretarial and Maintenance staff, SNAs, Contractors or Volunteers who may engage in relevant work or activities with children or vulnerable persons in Community and Comprehensive Schools. 

In accordance with instructions from the National Vetting Bureau ACCS has commenced eVetting from 9th August, 2016.

The steps to be followed in the processing of applications are as follows:

Provision must be made by school management for the nomination of a "Link Person" (normally the Principal) to liaise with ACCS in the processing of vetting applications

ACCS acts as the “Liaison person” with the National Vetting Bureau to process all non-teaching vetting for ACCS schools.

As and from 29 April 2016, Section 12 of the Vetting Act places a statutory obligation on school authorities to obtain a vetting disclosure from the Bureau prior to the employment, contract, permission or placement of a person to undertake relevant work or activities with children or vulnerable persons.

With immediate effect, applicants for vetting should no longer complete the paper Vetting Application Form (NVB2) but follow  instead the procedures for eVetting described below.

The following procedures must be followed by our schools when they seek to have personnel vetted by the Bureau through ACCS:

• Principal provides Applicant with NVB1 Form (Vetting Invitation) and Guidelines for completing the Form. (NB: Applicant must provide an email address on the form).

•  Principal confirms Applicant’s identity and current address. See note attached. Principal retains proof of identity and current address on Applicant’s file. Do not send to ACCS. Principal signs Confirmation Form to this effect.

•  If Applicant is between 16 and 18 years of age he/she must also submit NVB3 form (Parent / Guardian consent form).

•  Principal will check the Vetting Invitation Form for accuracy and insert the school’s name under ‘Name of Organisation’. See note attached.

•  Completed NVB1 Form and Confirmation Form should be posted by the Principal to ACCS Garda Vetting at our office address.

•  ACCS will generate an email to the applicant enabling him/her to complete the process online.

• The applicant will return the completed online form to ACCS who will review and submit it to the Bureau for generation of a disclosure. Principal is not involved at this point but might remind the applicant that he/she needs to return the form promptly. (There will be an expiry date on the invitation).

•  The National Vetting Bureau will process the application and forward a Vetting Disclosure to ACCS.

•  ACCS will email the outcome of the Vetting Disclosure to the Principal at a dedicated email address provided to ACCS by the Principal for this purpose. See note attached.

•  Principal will download the Vetting Disclosure, share the outcome with the Applicant and keep it on file in a secure location. This should be done within 30 days of receipt of Disclosure.

   Schools are reminded that in addition to being vetted, all new employees are required to provide a Statutory Declaration and Form of Undertaking. See CL 31/2016 pages 15,16 & 17 for the form.